Best Moving Company Boston

How to Prepare Your Business for a Smooth Commercial Move

Relocating a business in Boston is a challenging and stressful task as you have to think about every aspect of business in this busy city. However, with the help of experienced commercial movers, these tasks can become easy to operate, ensuring minimum downtime for daily operations. These professionals will handle everything from loading and unloading to safe transport, ensuring secure belongings with 100% confidentiality.

“Better three hours too soon than a minute too late” is a famous quote by William Shakespeare. This means planning in advance of over 1-3 months or above time can make your move easy as you have ample time to discuss with important persons like stakeholders, employees, and vendors regarding the new commercial space decision. In this blog, you will know about some of the significant preparations that you can adopt to make your move quick and hassle-free.

Begin Early and Create a Detailed Timeline

The sooner you start planning about the move, the more you can focus on other areas of business. Firstly, set a detailed schedule for each day till the moving day. Also, hire professional commercial movers in Boston who provide 24*7 hours of service and are available on holidays as well. The detailed timeline involves the following tasks-

  • Notify Stakeholders – These persons are an integral part of any organization. Conduct a meeting with all the major stakeholders regarding the address and reason for shifting the office. Make sure they all agree with your decision. You can also take their signature as proof.
  • Plan Around Business Needs – Planning during the off-season or during holidays will help you avoid the loss that occurs during shifting. Professional Office Movers in Boston are aware of all the events and road congestion. They help you to plan a favorable date for a quick move.
  • Involve Department Heads – Each department has unique needs that need to be packed and coordinated. Discuss the whole process with all the department heads. Take their suggestions and, if possible, give your employees Work From Home for better coordination even during the move.

Book Your Reliable Mover

Look for top commercial movers near me and make a list of services they offer. After getting a quote from each professional, book a reliable one with a 24*7 facility and a high customer referral rate to ensure hassle-free shifting. These professionals even pack and set up services so that you can focus only on your important business needs.

Also, look for a commercial moving company in Boston that provides insurance and a storage facility in a secure environment. The professionals should also use the latest fleets with experienced drivers and movers. Choosing the one will help you to maintain your moving budget, avoiding extra expenses on repairs.

Designate a Moving Coordinator

After careful planning about all the Key Responsibility Areas(KRAs), start delegating your responsibilities to a Moving Coordinator. A moving coordinate will make sure each department is handling the responsibility carefully. He/she will also coordinate with the commercial movers regarding the whole move. They will act as a center point of all queries and responsibilities from various departments, ensuring quick resolution. Appointing the coordinator will help you to look for legal formalities regarding both offices.

Assess Your New Office Space

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Visit the new office on a frequent basis to measure the layout, emergency exits, cabins, and other interior and exterior designs. Also, distribute your visiting cards to the nearby offices and put a board on the main entrance. This will help you get new customers quickly. You can also place the important and confidential documents in the new office during each visit. It will help you to save time later. Moreover, your professional commercial movers help you in organizing the overall office. Their experience in setting up all sizes of businesses will help you to get sufficient space for each belonging. Below mentioned are some of the crucial factors to look for in a new office according to the size of the business.

Factor

Small Business

Medium Business

Large Business

Space Layout Basic layout for essential areas. Defined zones for departments. Complex layout for multiple departments.
Internet and Technology Basic internet setup. High-speed internet available. Advanced tech with server rooms.
Safety and Security Basic security measures. Enhanced access controls. Comprehensive surveillance systems.
Utilities Basic utilities for small teams. Reliable utilities with backups. Extensive utility management systems.
Accessibility Basic compliance checks. Full compliance with regulations. Extensive accessibility features.

 

Declutter and Organizing

After detailed planning and delegating responsibilities, now focus on the important part of the move. Ask the coordinator to dispose of the unnecessary files from each department and keep only the relevant documents. Also, organize them according to the department name or their feature like Fragile, Heavy Furniture, etc. Along with them, manage your personal and essential documents carefully and dispose of the unnecessary. Hiring commercial movers will ease your task as they will keep your relevant files separate with 100% confidentiality from employees and their staff.

Ensure IT and Equipment are Handled Professionally

Moving delicate IT equipment requires careful planning and professional handling. Computers, servers, and other essential technology need to be moved with care to avoid damage or downtime. Before the move, make sure to complete the following tasks.

  • Back-Up Data – Make sure all the data has been backed up by the relevant team and is stored in safe and easy-access places to avoid any data loss. You can get the help of your commercial movers in Boston, as their skilled staff is aware of handling these data backups if they are in physical form during transit.
  • Label Cables and Equipment – Ensure that all the equipment is appropriately labeled by the department head to avoid any unnecessary equipment replacement at the new office. Your office movers in Boston will also take care of every cable and deliver them in optimal condition.
  • Hire IT Professionals – If you are a sole proprietor or from a non-technical background, you may hire an IT professional who will help you easily organize this equipment. Your professional commercial moving company in Boston can also provide you with skilled staff from an IT background to make sure there is no delay in moving.

Prepare Employees for the Move

Commercial Movers

Lastly, discuss with all the employees regarding the move. Make sure the new office is not far away from their residential address. Tell them in detail about the proper address and transportation means to easily reach the office. Also, consult with the HR department to make a list of employees who need a shuttle or cab facility. Your commercial movers will also help in this as they provide local insights about the area and transit your employee’s personal achievements and other office stuff with them.

Final Checks Before You Move

Before officially leaving your old office, make sure you have transported all your belongings. Also, coordinate with the neighboring businesses with the new address. Assuring this will help you not to lose a single local client during address change. Check for any damages to the old property that need to be repaired before giving the keys. Also, make sure all the utility bills have been paid, avoiding any disruptions later on. Furthermore, change your address to the government agencies and banks and convey the same to your commercial movers at the time of booking.

Organize the Unpacking Process

Once you have arrived at the new office, get help from your commercial moving company in Boston to learn more about the surroundings and employ them to set up the new office along with employees and other staff. You may complete this step by following each task in a proper manner. Firstly, the KRAs, such as workstations, conference rooms, and the IT department, should be focused on. This will help you to resume office work shortly, avoiding any losses. After this, start organizing each belonging as per the layout plan. Also, make sure every IT equipment has been placed with care and is operational.

Reliable office movers in Boston ensure that your whole setup is ready and there is no delay in execution before they leave. With proper planning and following these steps, you can make your move hassle-free. Also, make sure you obey all the new area’s legal rules and regulations.

Summary

Moving an office is a stressful task to complete. It requires careful planning in advance, as a single mistake can lead to significant losses. However, with proper coordination and the help of professional commercial movers in Boston, you can quickly shift your office with minimum downtime. From holding meetings with stakeholders to final setting up, each step is vital for a successful move.

Stairhopper Movers have over 23 years of experience in handling various commercial moves. Our skilled staff take care of every belonging and pack them in strong materials to ensure they are safe during the whole process. Furthermore, we are available 24X7 and even on holidays to ensure your business keeps running. For additional details, please reach out to Stairhoppers.com.

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